We appreciate the importance of regulatory compliance, and the cost in both time and resources involved in managing this function internally. CoSec Consulting offers clients a full range of company secretary services designed to ensure that you can focus on your core business with complete confidence that your company is conforming to best governance practices.

CoSec Consulting offers a cost-effective and specialised alternative to traditional service providers, providing more efficient solutions expeditiously.

Regulatory secretarial services
CoSec Consulting actively manages compliance with regulatory authorities, ensuring that your company’s details are up-to-date and thus minimizing the risk of regulatory involvement in the company’s day-to-day affairs. Services include:

• New company incorporations
• Business name, ABN, TFN and GST registration in all Australian jurisdictions as required
• ASIC compliance management, including coordinating annual review, changes to company details, and preparation and lodgement of relevant ASIC forms
• ASX compliance management, including changes to company details, preparation and lodgement of relevant ASX forms and lodgement of ASX announcements to the Company Announcements Platform

Registry maintenance
CoSec Consulting manages corporate and statutory registers to ensure that they remain current and accurate. Services include:

• Liaising with the company’s share registry service provider
• Updating and maintaining statutory registers in accordance with the Corporations Act and the company’s constitution
• Updating and maintaining all corporate and statutory registers, including share trading registers, contract registers, etc.

Meeting services
CoSec Consulting coordinates and manages Board, committee and shareholder meetings to enhance the effectiveness and efficiency of the meeting, and ensure that they are conducted as required by the Corporations Act and the company’s constitution. Services include:

• Overall management of meetings of directors and members, including preparation and circulation of agendas, board and committee papers, notices, and proposals for the board and its committees
• Attending board and committee meetings and preparing minutes and matters arising
• Drafting directors’ resolutions and shareholder or member resolutions
• Preparing shareholder briefing material and attending shareholder briefings

Directors’ and Officers’ Insurance Policy management
CoSec Consulting reviews and maintains directors’ and officers’ insurance policies to safeguard its clients against unintentional loss of coverage, and to ensure that adequate insurance coverage exists.

Annual report design and production
CoSec Consulting, in conjunction with its business partners, has expertise to design, compile and coordinate the production of annual reports for listed and disclosing entities, creating a high-quality professional report at a reasonable price.

• 360 degree board reviews – comprehensive assessment of leadership competence at a board level, allowing boards to identify strengths and weaknesses and address these through appropriate board composition.
• Group company structure consulting – advice on structure and management of companies within a corporate group, to minimize costs and further enhance efficiencies in administration, accounting and management.
• Governance investigations – investigation of complaints or conduct relating to workplace and governance issues.  CoSec Consulting is able to provide experienced, discreet, confidential and impartial investigation of a range of matters relating to possible infringements of workplace Codes of Conduct, client service standards and operational practice and legislation.

CoSec Consulting’s principals have extensive experience managing corporate affairs for foreign companies in China. CoSec Consulting provides its clients with professional corporate and strategic advice concerning engaging with China, including:

• Sourcing products from the Chinese market, and entering into distribution relationships with mainland Chinese partners
• Establishing a corporate presence on the Chinese mainland
• Managing and operating a business in China
• Sourcing investment capital from high net worth and strategic institutional investors in China

In addition, CoSec Consulting provides professional translation services, both written and spoken, during meetings and in relation to documents and correspondence.

• Is your business growing rapidly?
• Falling behind on your monthly reporting & tax obligations?
• Need more time to concentrate on the business itself?
• Moving into the next stage of development and need a safe pair of hands?
• Need to prepare an annual report for the first time or need assistance in preparation?

CoSec Consulting offers wide ranging and flexible CFO / Financial Controller services to companies requiring financial and commercial expertise on a contract or part time basis. CoSec Consulting has extensive experience in large, small, listed and unlisted companies in Australia and China, across various industries.

Services include:

Virtual CFO Services

• Designed to support smaller entities that require access to an experienced finance professional on an ad-hoc basis
• Flexible and tailored arrangements which provide as much or as little financial assistance as required
• Off-site support via use of technology or on-site as required

Part Time CFO Services

• Designed to suit small to medium sized entities experiencing growth but do not yet require a full time CFO
• Typically on-site support, 1-3 days per week

Within these services, CoSec Consulting can manage:

• Annual Report compilation, design and production
• BAS, FBT, Payroll Tax and Income Tax support
• Timely financial reporting
• Accounts receivable, accounts payable, banking
• Securing of finance
• Company Secretarial Services
• Company incorporation (start-up)
• Assistance with debt & equity capital raising
• Financial system setup and management
• Various other financial and commercial duties

Dispute resolution services – confidential, specialist mediation services as an impartial third party in facilitating disputants to:

• Communicate effectively with each other;
• Identify, clarify and explore the issues in dispute;
• Generate and evaluate options which may resolve the issues;
• Consider processes for bringing a conflict to a conclusion; and
• Negotiate an agreement about how to move forward where the mutual needs of the participants are addressed with respect to their individual interests.